VENDOR REGISTRATION - INSTRUCTION AND PROCESS
Click here to download Vendor Registration Form
The procedure for registration of firms for supply of stores to Integral Coach Factory, are detailed below:
The essence of purchasing is rational source selection. The registration of firms as approved suppliers is done after assessing the capacity and capability of the firms.
The application forms for registration are available on sale from the Registration Section of the office of the Controller of Stores, Shell division, ICF, Chennai.
The cost of application form is fixed as Rs.50/- and if the application form is required to be sent by post, a sum of Rs. 50/- is to be paid by the firm towards postal charges. For SSI units registered with NSIC the postal charge of Rs. 50.00 only is collected, if the application form is required by post.
Along with the application form, an index of group headings, a questionnaire and a check list containing instructions are issued.
The application forms, completed in all aspects, are to be submitted with a sum of Rs.50.00 towards registration fee. The documents are to be submitted to the Registration section. Incomplete applications are liable to be summarily rejected.
To expedite registration, new firms seeking registration are asked to register with the Zonal Railway covering the place where the firm is situated and then approach ICF for registration with a copy of enlistment issued by the Zonal Railway concerned.
If a firm is on the DGS&D and Railways approved list, a reference will be made to those organisations, calling for performance reports. Where the performance is unsatisfactory, registration will be refused.
The initial registration is for a period of 2 years; the performance of the firm is reviewed and the registration extended for a further 3 years. It may be noted that it is the responsibility of the firm to get them renewed before the expiry of registration.
Monetary limits are carefully fixed, keeping in view of the Banker’s reports, capacity and capability of the firm and other financial informations indicated in the Balance sheet, Profit and Loss statements.
The monetary limit does not debar a vendor from securing an order in excess of this ceiling, or for groups of stores other than that registered for, provided that ICF is satisfied about the capacity, and a Security Deposit would be payable.
The concessions available to SSI units registered with NSIC are
Supply of registration documents free of Cost, Automatic registratioN, (provided all the documents are furnished) and no registrationfee of Rs.50