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Tender Conditions

Tender conditions Notification (Updated on 20.05.2020)                

Tender Conditions (updated on 20.05.2020)      


1. Tenderer should submit their quotations in duplicate failing which offer is liable to be ignored.

2. Quotation must be submitted on the Railways prescribed form booklet enclosed with tender.

3. Tenderer will go through the enclosed tender booklet and sign at the foot of each page.

2. RATE:

1. Tenderer are requested to quote on FOR/Salt Coaturs or Free Delivery at ICF basis.

2. Also indicate Ex-Works rate separately for the purpose of Excise Duty if applicable.

3. The rate to be quoted by the tenderer should take into account the duty set off under the existing Modvat Scheme. The tenderer should give the following declarations in the tender:-

We hereby declare that in quoting the above price we have taken into effect the full effect of the duty set off (Central Excise and Counter Veiling Duties) available under the existing MODVAT Scheme. We further agree to pass-on, such additional duties and set off as may become available in future in respect of all the inputs used for the manufacture of the final product on the date of these supply under MODVAT Scheme by way of reduction in price and advise the purchaser accordingly


Tenderers are requested to mention clearly if applicable on the tendered item as under:-

1.Whether ED is leviable or not.

2.Whether included in Basic Rate or will be claimed extra.

3.Whether linked with your turn over.

4.Maximum rate of duty.

5.Current rate of duty.


Packing charges if to be claimed extra must be specified Forwarding /Delivery Charges if any to claimed extra must be specified. Transit Insurance charges if to be claimed extra to be specified. If not specified the same will have to be borne by the tenderer and it will not be admitted at any stage and on any grounds what so ever.


No Octroi Duty will be paid. If Octroi Exemption certificate is required it should be specified in the offer If any Municipal/Local authority does not accept Octroi Exemption Certificate the Octroi must be paid by the supplier.


Tenderer should submit the performance statement along with quotation as per "Format" enclosed in the Tender Booklet failing which offer is liable to be rejected.


The details of Equipment and Staff Strength statement should be enclosed along with the quotation. Tenderer should submit the details of number of type of equipment own at the firm’s premises and on the field, details of accommodation, stocks and the turnover. Also the details of staff at

(a) The firm’s premises

(b) The field staff

to be furnished, failing which offer is liable to be rejected.


The period of making risk purchase in respect of stores mentioned in this tender shall be 9 months instead of 6 months provided in Clause 702 (b) of IRS Conditions of Contract.


1.If the firm is registered with this railways of NSIC for the tendered item, EMD/SD is exempted upto their Monetary Limit of registration. Over and above the monetary limit, Tenderer shall have to pay Security Deposit.

2.Firms who are not registered with this Railways or NSIC for the particular item tendered, they should furnish the Earnest Money deposit as indicated in the tender along with quotation.

3.The firm registered with this Railways for other than tendered item or registered with NSIC for other than tendered item or registered with other Railways or Production Units of Railways,is treated as unregistered firm. Therefore,they are required to pay Earnest Money alongwith quotations. Quotations received without EMD is liable to be rejected.

4.The Successful tenderer if not registered will be called upon to pay Security Deposit of 5 percent of the value of the tender within 15 days after receipt of Acceptance failing which Letter of Acceptance will be cancelled entirely at Risk and Expenses of supplier.


Tenderers are requested to keep the validity of their offer open for at least 90 days from the date of opening of tender and 120 days for M & P tenders. Offers with validity less than prescribed period is liable to be passed-over / ignored without making any further reference to the tenderer.

11. ITCC:

Valid Income Tax Clearance Certificate in the proforma enclosed should invariably submitted along with the quotation. However, if a firm is unable to furnish the current ITCC, atleast ITCC for the lapse financial year should be submitted. Quotation without ITCC is liable to be ignored. No payment will be allowed for supplies made under the contract and supplier has no right to make any claim for payment till production of valid and Current ITTC.


The tenderer must indicate clearly if he is quoting as a

(a) Manufacturer

(b) Manufacturer’s authorised agent

(c) Manufacturer’s authorised distributor/stockist

(d) Manufacturer’s authorised dealer

(e) General Dealer/Trader

(f) General Order Supplier.

Source : Integral Coach Factory CMS Team Last Reviewed on: 22-05-2020  

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